Finding a new residence for your business will be an difficult project that involves careful thought and planning. A new office is so much more than a simple change of address, the property you choose will ultimately mirror your organization values, culture and model personality. It is therefore vital to have a clear understanding of your requirements earlier than setting out in search for new office space.

1. Set up your Price range

How much rent can you realistically afford and can this figure be maintained all through the term of the lease? Don’t forget to factor in business rates and service expenses into your office area budget.

2. Decide how a lot area you need

Working out how much house you’re going to need within the new office is an effective starting point. Do a headdepend and consider the number of assembly rooms, private offices and different facilities reminiscent of kitchen etc.

3. Which location?

Location is a crucial factor when choosing office space. Consider which location could be most convenient and attractive to both employees and clients. The location of your office can make or break your business, and will even have a significant impact on your rental costs – so choose carefully.

4. Transient your Commercial Property Agent

The next step is to supply and brief an area commercial property agent. They will need a transparent understanding of your office area requirements; what facilities you want, type and size of office lease required as well because the limitations of your finances and timeframe. This information will provide a framework for them to evaluate the market and come up with a shortlist of suitable office properties so that you can view.

5. Viewing Properties

Viewing potential office properties can be a time-consuming process. Go to each office property with an open and clear mind and have the Office Area Checklist at hand that can assist you prioritise what considerations are most vital for what you are promoting to perform effectively. Remember that first impressions rely and last!

6. Analyse your Commitment

How long would you like the office space for? An average office lease is between 5-10 years, but shorter offices are trending giving businesses more flexibility. Attempt to negotiate the inclusion of a break clause within the lease to give you the option of vacating the premises at some stage before the lease expires.

7. Do your Homework

Earlier than agreeing to take the house, you want to be certain you are getting the best deal attainable, so ask your Property Agent for a list of common office rents and deals which have just lately been accomplished / achieved in that particular area. That way, you may be able to compare and weigh up your options and have assurance you’re securing the best possible deal.

8. Consider Office Format & Design

The structure and configuration of the house is a crucial factor. Are you looking for an open plan office or mobile? If you are considering knocking down partitions or erecting partitions it’s good to know whether or not this is a viable option and permissible with the Landlord.

9. Office Lease Incentives

The details of the office lease are an vital incentive when it comes to renting office space. Your Property Agent will probably negotiate several properties on your quicklist to see which one comes out more favourable. Be patient at this stage, as a number of copies of an office lease will need to be exchanged earlier than a deal can lastly be closed.

10. Get Authorized Advice

Once you’re joyful that you’ve chosen the best office property, it’s time to handover the lease to a Property Solicitor who will examine the detail of each clause, be certain that everything has been clearly documented and that your commercial interests are protected.

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